Job Description

Human Resources Administrative Assistant

Stay Organized. Support Our Team. Help Make a Difference.

As a Human Resources Administrative Assistant, you'll provide essential administrative support to our Human Resources team while helping create a positive experience for applicants, new hires, and employees. This role is a great fit for someone who is organized, detail-oriented, comfortable working with technology, and enjoys supporting others in a busy and collaborative office environment.

Location: Mellenville, NY

Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30-minute unpaid lunch)

Hours: 40 hours per week

Pay Rate: $19.00 per hour

At The Arc Columbia-Saratoga, formerly known as Coarc/Columbia County Arc, we belong to a mission that expands abilities, one person at a time. Our work is both rewarding and challenging, and we support each other through a culture of belonging, respect, and shared purpose. When you join us, you will be making a difference in your community while being valued for your contributions.

"Our work isn't always easy, but it's worth it. At The Arc Columbia-Saratoga, you'll belong, contribute, and make a difference."

Key Responsibilities

• Provide day-to-day administrative support to the Human Resources Department while maintaining professionalism and confidentiality.
• Maintain applicant information, personnel records, electronic files, and other HR documentation.
• Perform data entry and maintain accurate information using HRIS systems, Excel, and other computer programs.
• Schedule and conduct first-day paperwork and help ensure required documents are received by Human Resources.
• Assist with preparing for new employee orientation, including scheduling, confirming attendance, preparing paperwork, coordinating lunch, and setting up the training space.
• Conduct employment verifications and respond to internal and external customer service requests.
• Prepare and distribute correspondence, mailings, reports, meeting minutes, and other HR materials.
• Maintain departmental filing systems and assist with document retention requirements for personnel files.
• Coordinate HR calendars, meetings, events, appointments, and other department activities.
• Gather and organize information for reports, projects, meetings, and departmental deadlines.
• Maintain purchase order records, order departmental supplies, and assist with general office operations.
• Provide professional and courteous assistance to employees, applicants, visitors, and other members of the organization.
• Attend required meetings and training and assist with additional HR projects as needed.

Comprehensive Benefits

• Health, dental, and vision insurance
• 24/7 access to a doctor for you and your household
• Paid time off
• Retirement savings plan
• Paid training and professional development
• Opportunities for career growth and advancement

For more information, please contact:

Jamie Budai Senior Recruitment & Retention Specialist The Arc Columbia-Saratoga Email: jbudai@arccs.org Phone: 518-672-4451 ext. 2141

Qualifications

Education: High School / GED or better.

Experience: Minimum of one year of related experience required; two years preferred.

Licenses & Certifications: Drivers License

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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