Job Description

Legal Assistant

Tallahassee, FL

About Cook Systems

Since 1990, Cook Systems has partnered with organizations across the country to solve technology challenges and build strong technology teams. As a veteran-owned IT consulting company, we combine decades of industry experience with a continued focus on how technology, AI, and the way people work are evolving.

Our work spans technology consulting, talent development, and AI-enabled solutions. We value people who take ownership, adapt quickly, communicate well, and care about the quality of their work. Whether you're early in your career or bringing years of experience, you'll have the opportunity to keep building your skills, contribute to meaningful client work, and grow with a company that continues to evolve with the industry.

Summary: We are seeking a dedicated Paralegal/Legal Secretary with 3-5 years of experience to join our legal team. The ideal candidate will be familiar with the Florida court systems and adept at managing case files and attorney calendars while providing support to 3-4 attorneys. This role requires proficiency in filing legal documents, contacting judge assistance, and general court system knowledge.

Responsibilities:

• Act as the legal secretary for assigned attorneys.
• Format, finalize, type, and file legal documents.
• Prepare letters and legal documents from drafts.
• File pleadings and motions with appropriate tribunals.
• Serve or arrange service of legal documents and maintain attorney case files.
• Prepare subpoenas and discovery requests, schedule hearings, trials, depositions, and arrange facilities as directed.
• Retain and schedule court reporters and obtain transcripts.
• Perform general secretarial duties such as handling phone calls and making travel arrangements.
• Close case files and support office management as needed.

Required Skills:

• 3-5 years of experience as a Paralegal/Legal Secretary.
• Familiarity with the Florida court systems.
• Experience working with 3-4 attorneys.
• Proficiency in filing documents with the court and managing attorney case files and calendars.
• Knowledge of general court systems and procedures.
• Experience in word processing, using templates to draft correspondence, and creating legal documents.
• Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.

Benefits at Cook Systems

We want our employees to have benefits that support their health, financial well-being, and life outside of work. Eligible Cook Systems employees have access to a comprehensive benefits package beginning the first of the month following their hire date, including:

• Medical coverage through Blue Cross Blue Shield, with two plan options
• Dental and vision coverage
• Life, critical illness, and accident insurance through Unum
• Flexible Spending Account and Dependent Care FSA options through Navia
• Health Gap Insurance through Sun Life
• 401(k) retirement plan through The Standard, with eligibility after six months

Beyond benefits, Cook Systems is a place where we expect people to take ownership of their work, communicate openly, continue learning, and contribute to the teams and clients they support.

We have been building technology careers and client partnerships for more than three decades, and we continue to evolve with the industry. If you're looking for an opportunity to do meaningful work, develop your capabilities, and be part of what comes next in technology, we'd like to hear from you.

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